Business centres across the UK offer a range of fully equipped meeting or conference rooms available for hire. These rooms usually vary in size and can, therefore, be used for a range of purposes from small meeting with a select few employees to training sessions with over 100 attendants.
Why do businesses use external conference venues?
A local survey carried out in 2010 showed that the majority of businesses hiring out external meeting rooms were using the centres for training purposes. With the versatility of these spaces allowing for a large volume of attendants, the efficiency of these training sessions is, therefore, increased.
Aside from training sessions, these external meeting rooms are also commonly used for offsite strategy meetings. Businesses choose to hire these rooms in this instance as they offer attendants a break from the office and allow for a more creative and productive working environment. It is often found that, by booking an external conference centre or meeting room, employees regain focus and motivation.
What are the benefits of using an external meeting room?
Choice of size
There are many benefits to a business hiring an external meeting room or conference hall. As no business can realistically have a number of meeting rooms, ranging in size for different purposes, a lot of companies find that being able to hire a room specifically to suit their intended meeting style and number of attendants beneficial to their meeting.
Having a meeting room that is too big or too small for your number of attendants can have a negative impact on your meeting, similarly, meeting in a room that doesn’t allow for the necessary seeing plan can also have an adverse effect on the overall atmosphere of a meeting. Therefore, in order to fully optimise the results of a business meeting, businesses have found it advisable to hire an external meeting room on a full or half day basis when holding a meeting or training session.
Choice of location
By hiring an external meeting room, a company is able to benefit form a choice of venues and locations to suit the individual meeting. If a business in Nottingham is meeting with a client in London, rather than the client making the time consuming journey to Nottingham or a business representative traveling to London, it may be beneficial to consider meeting rooms in Peterborough, Cambridge or at a location central to both parties. This is ideal to plan well in advance as bookings and reservations can become quickly populated depending on time of year and reputation of the designated meeting room or conference centre.
By Sarah-Jayne Culver; a Search Consultant at http://www.fdcstudio.co.uk/ providing Digital Marketing Services throughout the UK.